University
of
Hawaii
National Capitol Regional Chapter
BOARD of DIRECTORS
Meeting Minutes
April
14,2007
Arlington,
VA
MEETING OPENING:
Karen called the meeting to order at 8:35
a.m.
ATTENDENCE:
Present: Karen Uemoto, Robert Budway, Donna Feeley, Bobby Lum Ho, James Snyder, John Tagami, Carita Tompkins, Charles Tompkins, Take Toma, and Carol Takafuji (guest)
I.
MINUTES OF LAST MEETING:
Motion:
To approve the
January
20th, 2008
meeting minutes as presented.
Action:
Approved
II.
TREASURERS REPORT
Report and Discussion: Carita presented the budget and highlighted specific items regarding the golf tournament expenses, intern expenses and attendance at the President’s Council Meeting last year.
Follow-up is needed on obtaining reimbursement for one of the intern’s stipend, and a golf tournament participant owes the association $300.
Motion:
To approve the Treasurers Report as presented.
Action:
Approved
III. MEMBERSHIP REPORT: The database consists of about 45 individuals. Jim will create another mailing list to include the states listed in our charter (PA, DE, MD, VA, WV and the
District of
Columbia
) and incorporate the past golf tournament attendees (150) for marketing the next golf tournament. A request to use our mailing list came in from the visiting group from last year. They are preparing to tour the SW this year.
Motion:
To approve the membership report as presented.
Action:
Approved
IV. GOLF TOURNAMENT,
Discussion and Next Steps:
Reston
course was suggested and John
will proceed with contacting the appropriate people to secure arrangements. Save
the date notice and flyer was sent out for June 15th. Several potential corporate sponsors for the tournament and other future activities were identified. Plans to
arrange for giveaway items including Aloha shirts, UH t-shirts, spam, corn beef, cracked seed and possible sale items at the registration desk were made. Bobby
will arrange for the gifts for winners and giveaways and recommended that a wider
range of winners are incorporated. The importance of including a line for contributions
or donations on the flyer was recommended in addition to the need to highlight the intern program in all communications.
VIII. Other
Fall Program:
The Makaha Sons will be coming to Wolf Trap in September. It was suggested
that the chapter attend the event as UHAA event.
Annual Report: A recommendation for an annual report was made. Take, Donna, Pat and Bob Rice will work on a plan for
development.
VIII. ADJOURNMENT:
Meeting adjourned at 10:35
am
Respectfully Submitted,