University of Hawaii
National Capitol Regional Chapter
BOARD of DIRECTORS Meeting Minutes
March 4, Arlington, VA
9:00 a.m. – 12:00 p.m.
I. MEETING OPENING:
Karen called the meeting to order at 9:00 a.m.
II. ATTENDENCE:
Present: Karen Uemoto, Robert Budway, Donna Feeley, Pat Hiu, Tony Moreno, Bob Rice, Byron Shorter, James Snyder, Carita Tompkins, Charles Tompkins
Absent: Dave Cooper, Bobby Lum Ho, Rod Okabayashi, John Tagami, Reuban Toshikawa, Take Toma, Reuban Yoshikawa
Guest: Betty Rice
III. MINUTES OF LAST MEETING:
Discussion: Donna reviewed the minutes, Bob Rice included them on the website.
Action: Approved
IV. TREASURERS REPORT
Discussion: Carita handout out the budget and reported the balance.
Action: Approved
V. MEMBERSHIP CHALLENGE:
Discussion: Jim reported on the status of compiling a current database by combining the UH directory CD and our membership list. The expected date for delivery is one month. Karen offered to input the Virginia data, while Jim completes Maryland and West Virginia. Jim pointed out that some of the listings do not include email addresses, so the option of calling those individuals to invite them to join was discussed. If potential members join through our chapter, we retain $15 vs. nothing if signing up through the recruiter.
Action: Jim will send Karen a template and Karen will begin inputting Virginia data. Once the database is complete, a letter highlighting the benefits, will be sent to the list inviting them to join the chapter.
VI. COMMUNICATIONS REPORT:
Discussion: Bob placed the” Save the Date” notice on the Website. Bob addressed the issue of privacy regarding officers’ contact information and mentioned that there was not a general contact number listed. Karen offered one of her phone lines as a solution. Tony stated the need to coordinate all of the email lists and do an Email blast were specified to spec email location.
Action: Karen will dedicate one of her lines and create a new outgoing message for the association (703 532-1199). Carita will print out the post card and copy them in color.
VII. Spring Event – Visit of CASAA
Discussion: The dinner is planned for April 26 th at ChinaGarden for a 9-course dinner at $20/person. The CASSA group will bring about 20 people. There was discussion about the size of the group to invite and creating the opportunity for someone to address the group.
Action: Karen will follow-up regarding a speaker. Tony will compile a list NCRC, East-WestCenter, golf-list, Hawaii State Society and compose a letter.
VIII. GOLF TOURNAMENT
Discussion: John and Robert selected the Virginia OAKS GOLF Club in Gainesville, VA for the tournament as a better and more challenging course. The menu will include continental breakfast and lunch with barbeque chicken and beans. Options for live entertainment were discussed and the decision was to have both live music and dancing with Carol Takafugi.
Since the interns will not be present at this event, options were discussed about developing either a brochure or a video. For the upcoming event, an option included bringing together previous interns and creating a video. Donna suggested having the interns create a personal video of their experience for future events that could also serve as a promotional video for recruiting future interns.
Action: Karen will contact the interns, Carol Takafugi, KAM, HSS and East West groups and congressional invites and prepare letters to contact the business communities, and the interns. Jim will complete the master list by the end of March. Cheryl Chung will send the coconuts by May 12.
IX. 100 th Anniversary Proposal
Discussion: Byron presented the idea of a 100 th anniversary that would involve the collaboration of all of the alumni associations. We discussed involving other schools beyond Arts and Sciences such as agriculture, public health, for future internships etc. Byron is waiting to hear back from Kevin Takamuri and will look at the summer of 2007 as a possible starting date.
Action: Byron will communicate with Kevin when he returns.
X. Reverse Intern Program Proposal
Discussion: Pat proposed the concept of a reverse intern program as a means to attract membership. A variety of possible ideas were discussed including an alumni sponsored study period on current topics or a project with the school of business or others. Karen recommended combining the anniversary and reverse intern program together as an option.
Action: Need to identify a person responsible for developing a proposal and implementation plan within the next 5 months.
XI. Intern Program
Discussion: none
Action:defer to next meeting when Bobby is present
XII. Fall Event – Face of America
Discussion: nothing to report at this time
Action: none
XIII: Coordination with other Hawaiian Groups
Discussion: already discussed under Golf Tournament
Action: Karen is making contact
IX. OTHER BUSINESS:
Discussion: The board discussed the need to reaffirm the mission statement and update aspects of the strategic plan including the mission statement. The group reworded some the mission statement and core values to better reflect the direction of the organization.
Mission Statement
To serve as an advocate and partner of the University of Hawai'i in the National Capital Region on matters relating to the University and its alumni
Core Values
Service: Serve the University and its alumni with high standards, commitment and leadership.
Heritage: Create a unity of purpose and a caring for each other that reflects our desire for 'Ohana
Fellowship: Maintain and strengthen our island’s cultural values of diversity and equality.
Action: The board voted on the changes unanimously.
X. ADJOURNMENT:
Meeting adjourned at 12:00noon.
A special Mahalo to Karen and Dan for hosting the meeting at their home.
Respectfully Submitted,
______________________ ____________________
Karen Uemoto, President Donna Feeley, Secretary